Oftentimes, trauma patients arrive, are not very responsive, and are not carrying an ID. However, our electronic health record systems struggle with this. To expedite care, most hospitals developed a system of pseudonyms to use until the patient can be identified.
Originally, these names were often “Doe” names. The classic ones were John Doe and Jane Doe. Obviously, more than two names were needed, so they adopted other first names to create a sizable pool of pseudonyms. Other disciplines, such as law enforcement, have used a similar system.
Where did the concept of John/Jane Doe come from? The origin is the British legal system, way back in the 18th century. In those days, landlords would start a “process of ejectment,” known these days as eviction, to rid their properties of landlords or deadbeat tenants. The legal process was a bit complex, so they would file for the process using a fake name to initiate it. They frequently selected John Doe or Richard Roe for their filings.
The reason for using the Doe and Roe names has been lost to history. Some speculate these names came from deer species endemic to Britain. But honestly, no one knows for sure now. Although Great Britain dropped this practice in the mid-1800s, the US legal system still uses it. Remember the landmark legal case Roe v. Wade?
The use of Doe names in electronic health records is rapidly fading as well. The list of name pairs ending in Doe isn’t unique enough. There are too many opportunities to mix up similar names, especially if the last one is always the same. This can cause catastrophic errors if test results are misinterpreted, or if a blood transfusion with incorrect ABO typing is given to the wrong patient.
Most trauma centers have adopted temporary naming systems consisting of two words or unique names. Some use number-and-letter sequences combined with another unique word. The real trick in the electronic medical record world is smoothly merging the pseudonym record with the patient’s previous records under their actual name.
The best practice for this varies by electronic record system and hospital. If done too early, the change may disrupt critical processes, such as the massive transfusion protocol. If done too late, it is difficult for trauma professionals to see any records the patient may have under their actual name. Each center must develop its own system to convert from John Doe to the patient’s real name.

